Many of you will be traveling to make it to this conference. In order to make it easier for you to figure out how much it will cost to attend we’ve put together a list of expected costs. Please read through this information to help you most accurately determine your expected costs. We have also put together a pledge packet that includes information to help you calculate your costs as well as a pledge letter to send to friends and family to help raise funds for your trip. Please download the packet here.
Breakdown of costs
Registration
- $450.00 Early Bird – VIP Admission - Special rate good until Jan 1. Conference with lunch provided Friday-Sunday, plus VIP reception and awards dinner Saturday night.
- $350.00 Early Bird – General Admission - Special rate good until Jan 1. Conference with lunch provided Friday-Sunday, plus awards dinner Saturday night.
- $250.00 Early Bird – Membership Admission - until Jan 1. Available to current ASA members, students, seniors, and veterans.Conference admission with no lunch provided; tickets to Saturday night dinner must be purchased separately (available for purchase in January).
Hotel Arrangements
We’ve secured a special nightly rate of $204.95 inclusive of tax at the Mayflower Renaissance Hotel.If you would like to reserve a room at the Mayflower Renaissance Hotel you can do so by calling toll-free at this number: (877)212-5752 , or visit:
https://resweb.passkey.com/Resweb.do?mode=welcome_ei_new&eventID=10332350.
This is the conference hotel, so by staying here you’ll avoid daily transportation costs. Consider sharing a room with someone to lower the cost. Explore additional options at Hotels.com or Orbitz.com. Be aware that hotel rooms booked on these sites may not refund you if you cancel. Also keep in mind that some of these hotels will not be within walking distance.
Flights
If you’re flying to DC, check flights into both Dulles and Reagan National airports to find the lowest far. Flight cost varies depending on day of week, location, and number of stops. Do your homework and use sites like Hipmunk.com or Kayak.com to compare flights and find the best deal.
Transportation to and from Dulles and Reagan National airports
There are several ways to get to the conference hotel from the airport. Going by taxi will cost the most with the estimated cost of approximately $15 one way from Reagan Airport and approximately $50 one way from Dulles.
A shared van service from Supershuttle.com will cost approximately $15 round trip from Regan Airport per person and approximately $30 round trip from Dulles per person. You may have to make a few stops before arriving to the hotel, but it is much cheaper than a taxi.
The least expensive option is the Metro, DC’s subway line. The Metro is only accessible from Reagan National Airport and is not accessible from Dulles. Take the Blue line from the airport headed for Largo. Make a transfer at Metro Center to get on the Red line. The closest station to the Mayflower is the Farragut West Stop. $2-$4 each way depending on the time of day.
Food
Included in your conference registration is breakfast and a mid-afternoon snack and beverage break each day, and a reception with light appetizers Thursday night. Having a box lunch provided for you is optional and can be purchased with registration. You can also choose to purchase tickets to the dinner on Saturday night for $100 or to the VIP reception and dinner for $250.
If not planning on purchasing either lunch with registration or a ticket to the dinner on Saturday, you should plan on having to purchase lunch and dinner Friday-Monday while you are here. There are a variety of dining options around the Mayflower Hotel. Expect to spend an average of $10-15 for lunch and $20-30 for dinner.
Source: Americans for Safe Access
